Tag: Wedding planning

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The ultimate wedding checklist

You’re got engaged. Congratulations!

Now comes the fun part…planning the big day itself. What you will soon come to realise is that planning a wedding requires a great deal of organisation, budget management, and logistical skills. All of which can be quite overwhelming but, with the right tools at hand, you can plan your wedding day with confidence and ease.

We have created an ultimate wedding organiser document to help you keep every detail of the wedding plan under control. We’ve included everything from a budget calculator, to-do checklist, guest list organiser, and on-the-day planner to help your big day run without a hitch.

Wedding ceremony / Source: Brook Amy Photography

Wedding budget calculator

The average cost of a wedding in Australia is around an eye-watering $45,000-$50,000. It is therefore important to work out the budget you realistically have available to be able to execute the wedding of your dreams. Our wedding budget splits the costs into 21 sections including the venue(s), hens and bucks parties, bridal preparation, flowers, catering, transport, wedding cake, photography, entertainment, transport and more.

Our handy budgeting spreadsheet includes a section for notes, estimates costs, actual costs, deposit paid, amount outstanding and due date of final payments. Allowing for full visibility and budget tracking. If you’ve overspent in one category you can always scale back costs in another, for example, if you’ve spent too much on your wedding dress, spend less on the flowers to compensate.

To-do checklist

The wedding to-do list is split into time-bound stages, based on level of priority to help you plan your upcoming nuptials with ease. From announcing your engagement to setting a budget and selecting a wedding venue, to arranging a wedding planner, to choosing the dress, and everything else in between this to-do should have you covered. The planning process is split into the following stages:

  • Post engagement announcement 
    • After the buzz of the engagement has worn off, it’s time to start planning. Sit down with your fiance and discuss what budget you have available, what style of wedding you both want, what date you have in mind, who you both want to be in the wedding party, and contact and visit potential venues.
  • 12-18 months before 
    • Once you have decided on the style of wedding you want, it’s time to arrange the services of a wedding planner. If you’re a busy full time working women or mother, hiring a wedding planner is a top piece of advice to take the stress out of the planning process. At this stage, it’s also a good idea to draw up your guest list for the ceremony and reception. Shopping for the all-important, show-stopping wedding dress should also begin now, as many brides can take a while to find their perfect match!
  • 6-10 months before 
    • At this stage, the highlights of planning your wedding include selecting the dress, choosing the wedding party attire, booking the honeymoon and arranging the hens’ and bucks’ parties. Along with contacting potential photographers and videographers, caterers, florists, transportation and booking the reception evening entertainment.
  • 3 months before
    • At the 3 month mark, it’s time to make initial contact with your preferred wedding hair stylist and wedding makeup artist. Choose your wedding cake, submit a gift list with the bridal registry, pick out the wedding rings and arrange a master of ceremonies
  • 2 months before
    • The one thing you can’t afford to forget to do before the wedding is to give notice of intent to marry the wedding official at least one full month and no more than six months in advance of your wedding date.
  • 6 weeks before
    •  The final countdown is on, and it’s confirmation time. Confirm all of the final details with your florist, ceremony and reception venue, entertainment (wedding band/DJ) and arrange for the wedding rehearsal.
  • 4 weeks before
    • With just one month to go arrange to have your hair and makeup trial, final wedding dress fitting and alterations (if necessary) and confirm arrangements with the wedding celebrant.
  • 1-2 weeks before 
    • The wedding is now just around the corner and it’s time to triple check all of the arrangements for the day. Confirm all wedding day appointments, double-check transportation and petrol, do wedding rehearsal, send a seating list to the reception venue and pack for your honeymoon

Contact local wedding planners

Guestlist organiser

The wedding planner sheet comes with an ‘Initial Guest List’ and ‘Final Guest List’. The Initial Guest List allows you to identify everyone that you would ideally like to invite to the wedding and to see if this is plausible with your available budget. If your guest list is too long you can remove people from the list before sending out official invitations. 

The Final Guest List helps you to track the date you sent the invitation, if the recipient has accepted or declined the invite, a notes section (i.e. do they have any special dietary requirements, children etc.), assigned table number, the gift they bought you and a column to record the date you sent a thank you card.

It’s now quite popular to use digital RSVP businesses like withjoy.com and blissandbone.com to set up invitations and RSVPs. Digitalising this process makes it easy to record and keep track of numbers as well as sharing information about the day. Not to mention it’s environmentally friendly!

Destination wedding / Source: Iclickyou

Wedding day schedule

The big day has finally arrived, the months of planning and preparation are over and it’s time to relax and enjoy one of the best days of your life. Make sure to have a stress free day by following our wedding day schedule, containing a list of timings and to-do’s before the ceremony, during the ceremony and at the reception.

Save some coin with DIY

We all know that planning a wedding can be stressful, time-consuming and costly but with a little DIY magic, it doesn’t have to be overwhelming. DIY weddings are full of creativity and character whilst adding a homemade feel to your special day. Add an intimate touch to your wedding decorations, cut costs and take the stress out of your wedding with these simple DIY ideas.

Create a wedding landscape

  • A floral wall with simple greenery can substitute an expensive outdoor location and add a natural ambience to your wedding venue
  • Wooden lettering can be bought online and tied up with threads of twine or rope to create a centrepiece. Sayings like “we tied the knot or happily ever after”. Ropes are easily accessible, cost-friendly and the lettering can be the colour, font and size you choose.
  • Add a personal touch to your backdrop by attaching threads of ribbon or Polaroid memories of the lovely couple. This backdrop also doubles as a photo corner for guests to add to the photo collection.

Table settings 

Leaving an extravagant impression on your wedding guests doesn’t need to be costly. It is, after all, the small things that count. Invest in the detailing of your table centrepieces to wow your guests as they dine, wine and enjoy the evening. Here are a few ideas:

  • If you’re after a natural element, simple flower arrangements with complementing wooden bases can liven up the entire environment
  • Pick flowers, greenery or branches from your local area; ivy, eucalyptus and wattle grows wild all over Australia
  • Personalise your seating arrangements with something other than plain old name cards. Use personalised candles, wine glasses or even stubby holders 

These simple DIY additions are cost-efficient, creative and endearing. Ask your bridesmaids to join in on the decorating fun and take the stress out of your wedding. 

We hope that with this handy wedding planning tool you can embrace planning your wedding with minimal stress. If you keep calm and allow yourself enough time to follow the planning process, you will be able to create a beautiful and memorable day.

Check out our wedding blog, to find more wedding tips and tools. Oneflare can help you plan your wedding and find your perfect celebrants, florists, photographers, makeup artists, hairstylists, wedding planners and wedding car hire.

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Reception

The most unique wedding venues in Australia

Your wedding venue plays a vital role in the overall ambience of your wedding. If the venue, theme and decor work well together, the atmosphere will be welcoming and unique. Most couples choose traditional wedding venues like halls, churches and gardens, but it doesn’t hurt to think out-of-the-box.

There’s something out there for every budget, preference and requirement, you just need to find what is right for you.

Outdoor wedding venues

Outdoor weddings have their own unique charm. The environment is free, open, social and bright. You can get married surrounded by greenery and nature, in a bright and cheerful morning sky or under the starlit evening sky. There is no shortage of nature’s beauty in Australia, so you’re sure to find a beautiful venue for your wedding. Here are some options for you to consider:

  • Glen Erin at Lancefield – What can be more romantic than getting married in a vineyard? You can enjoy excellent wines, wonderful food and stunning scenery at once. The vineyard is also a great backdrop for wedding photographs, so all your wedding pictures will look stunning and unique. The Glen Erin vineyard is located at the foothills of the Macedon Ranges and is merely 35 minutes away from the Melbourne airport. 
  • Kingfisher Bay Resort – Imagine a beautiful wedding with a gorgeous backdrop of crystal clear blue sea and white sand. That’s exactly what you get at Kingfisher Bay Resort. This venue is an excellent choice for people who are willing to splurge on a destination wedding and want to make it a day/night event. The resort is located on Fraser Island, which is listed as a World Heritage site. You can host 250+ guests at this beach-front location, so it’s ideal for people who want a great outdoor wedding to enjoy with their family and friends.
  • Longitude 131° – Australia is known for its outback and rugged natural beauty, so why not make this beauty a part of your wedding memories? Longitude 131° provides an immersive wedding experience. You can enjoy the comfort of luxury tented pavilions and the flavour of expertly prepared food and drinks in this ancient and majestic land. You can get married with the mighty Uluru in the background and share the cultural heritage and history of this place with your family and friends on your special day.
  • Orso Bayside Reception – Not everyone wants to travel all the way to Ayer’s Rock for a wedding ceremony. Some couples prefer a more modern and less rugged wedding style, this makes Orso Bayside in Sydney a perfect choice. This is a waterfront wedding reception venue. You can enjoy ample natural light, watch the boats travel on the water and enjoy the constant flow of movement here. This venue can accommodate 250. 
  • Terara Riverside Gardens – There’s something very charming and old-school about garden weddings. You’re surrounded by greenery and flowers in full bloom, sheltered by large and ancient trees, getting married under a bright blue or starlit sky. The Terara Riverside Gardens are located 2 hours away from Sydney by the Shoalhaven River in Terara. The location ensures this place is private, quiet and undisturbed. You can have an intimate and beautiful ceremony here.
Vineyard Wedding Image
Wedding in the vineyards / Source: Brook Amy Photography

Unusual wedding venues

Outdoor weddings are wonderful, but some couples want something different for their day. Australia has so many places that can offer unique and interesting wedding experiences. If you want your wedding ceremony to be truly memorable, you should consider the locations mentioned below:

  • St Josephs Guesthouse – This venue is located in Sydney and was a place of worship at one point in time. The owners transformed this Catholic Church into a guesthouse and it became one of the most unusual and interesting wedding venues in Sydney. This location is perfect for a small, intimate wedding with just close friends and family.
  • The Yard at The Lock Up – Ever wanted to get married at a police station and an old prison property? This venue was Newcastle’s Police Station from 1861 to 1982, which lends it a unique vibe. The venue is modern and has all the comforts you can expect from wedding venues, but it certainly has an entirely different vibe to it. You can see traces of the old graffiti and have to pass through a solid iron gate to enter the property. 
  • Shene Estate & Distillery – This venue provides a truly unique and customised wedding experience. It is located in Southern Tasmania, away from the hustle and bustle of the city. The owners work with local vendors to provide the best meals and an intimate atmosphere. This is an excellent venue for people who want something private and beautiful in a rustic setting.
  • The Apple Shed – The Apple Shed is a large barn located in Southern Tasmania. It has a bar, cafe, museum and an expansive outdoor area. This outdoor area has a roof and fire pit, so you’ll be very comfortable and warm in the space. The Apple Shed also provides excellent food and some truly spectacular cider.
  • Glasshaus Inside – If you want a venue that’s located in a city, you should consider the Glasshaus Inside. Essentially, it is an urban warehouse plant nursery with an industrial vibe and plenty of potted plants. It’s located near Melbourne CBD and is easily accessible. Your guests won’t have any problems trying to find a comfortable place to stay for the wedding
Coastal Wedding Image
Wedding on the coast / Source: Little Glimpses

Reception wedding venues

If you plan to have an actual wedding in a church or other such locations, you don’t need to spend money on a venue that provides both. Here are some venues that host only receptions:

  • Villa Blanca – Villa Blanca is conveniently located in the heart of Bankstown and can easily house over 400 guests, which makes it a good option for large weddings. The venue has a very modern and sophisticated vibe with the best lighting, audio-systems and ample parking space. Your guests will be happy, comfortable and have a great time.
  • Colbee Centre – This is a highly rated reception venue and has been voted the best in NSW for the 5th time. It’s located in Nurragingy Reserve and has a man-made dock, fountain, ample greenery and even a hardwood dance floor with fairy lights. This reception venue is perfect for a light-hearted and playful wedding.
  • Manly Golf Club – The Australian Bridal Industry Association once voted Manly Golf Club as the best reception location in NSW. This venue certainly hasn’t lost any of its charm since then. It was established back in 1903, so it has a traditional and elegant vibe to it. The wedding reception is open to members as well as non-members.

Contact wedding planners

Intimate wedding venues

Not only are small weddings with a limited number of guests affordable, they’re also easier to organise. You just need to arrange for transport and accommodation for a select number of people. Smaller weddings are also more intimate and personal. The focus is on the couple instead of the party and entertainment. This adds a new meaning to the entire ceremony. Here are some venues that can fit in perfectly with the intimate wedding vibe:

  • The Boat House – The Boat House is located in Barton, Canberra and provides a beautiful and intimate setting. The venue sits on the shore of a lake, has parklands and is only minutes away from the city. The atmosphere here is quiet and serene, which makes it the ideal place for intimate weddings. The location is beautiful and the food is excellent so your family and friends will truly enjoy themselves at this location.
  • Dunbar House – Dunbar House is small, elegant, and charming. It can easily house 110 guests and provides a welcoming atmosphere to all. You can enjoy great views of the Sydney Harbour, soak in the serenity of the property and exchange your wedding vows under an ancient fig tree.
  • Glengariff Historic Estate – This is one of the oldest estates in Australia and the oldest in Queensland. The property has been around for over 130 years and has hosted several weddings in its lifetime. On an average, it hosts around 150 events each year, with great success. Visitors call the estate a photographer’s paradise because there are over 30 different locations that can provide excellent photography opportunities. This property can house 20 to 200 guests comfortably so your wedding can be as intimate or grand as you want it to be.
  • Allegro Function Centre – This venue is located in the Hills District close to Sydney and sits on 5 acres of lush green landscaping. You can enjoy gorgeous bushland views, peer up at large ancient trees and start your new life surrounded by nature. The venue is a beautiful Mediterranean villa with high ceilings, a large fireplace, exposed wood and lime-washed walls. The venue has a very rustic yet elegant ambience to it.

How to book a wedding venue

Most wedding venues allow online reservations or have customer care numbers. All you need to do is contact them via their website or on their listed number to know more about the reservation process. Here are some things you should keep in mind.

  • Decide your budget – You can have a beautiful wedding ceremony at a wonderful location without burning a hole in your pocket. When you’re planning your wedding, make a list of priorities and determine where your venue ranks on the list. If it’s somewhere near the top, you can assign a larger budget to it.
  • Time – Most wedding venues expect you to book date months in advance, especially if you want to get married during the wedding season. It’s a good idea to start making your enquiries about 6 to 8 months in advance. If you intend to get married during spring or summer, you might want to start making enquiries earlier. All the venues mentioned on this list are quite popular so they won’t sit vacant for too long.
  • Decide what you want – Before you choose the venue, decide what kind of wedding theme you want. Do you prefer a small ceremony with just a handful of family and friends or a grand event at a vineyard? Would you prefer being in the comfort of an indoor location or want to savour the beauty of the outdoors? Discuss this with your partner and decide which theme best suits you.
  • Look at reviews – It’s a good idea to look at reviews, articles, pictures and other sources of information to create a shortlist of possibilities. You won’t have time to tour and inspect a large number of venues when you are planning your wedding. Once you’ve created the shortlist, you can contact the venue.
  • Prepare a list of questions – Be prepared with a list of questions regarding the venue location, capacity, food, music arrangements, decor options, parking space, etc. You should also ask for a quote and make sure all expenses are included and described in the quote. You can compare the cost estimate from different venues carefully and determine what suits your requirements and budget best.
  • Tour the place – Narrow the list down further and tour the venues at your convenience. You can look at places that provide a good backdrop for photographs, consider where you’ll exchange vows and other such factors.

You should also take the time to understand the terms and conditions related to bookings, fees, cancellations, etc, before you make your choice. Reading the fine print will help you avoid problems later.

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Resources

The ultimate wedding planning guide

Planning a wedding can be stressful. You need to arrange for the venue, theme, catering, decor, legalities, flowers, transport, attire, etc. Couples want their wedding ceremony to be perfect and spend months sometimes years planning their special day. The process can be both intimidating and exhausting, especially if you don’t have a proper wedding plan in place. There are countless guides and checklists available online to help you plan, and you can even hire a professional wedding planner to handle the task for you if your wallet allows you.

No two weddings are exactly the same. Different couples have specific preferences for their special day. For example, a smaller backyard wedding has its own challenges when compared to large venue weddings. Before you start planning for your wedding ceremony, think about what kind of wedding you want to have. Here’s a guide on how to handle different types of ceremonies:

Wedding themes

Every wedding should have a special theme. A great theme will ensure your special day is more memorable and entertaining. The theme can be traditional and familiar or quirky and unique. For example, a spring or winter-themed wedding is more traditional while a gothic or Harry Potter-themed wedding is quirky and unique. Here are some tips that can help you decide a theme:

  • Decide whether you want a traditional or non-traditional (unique theme) wedding. A non-traditional wedding is just as challenging as a traditional one, and may even require a little more effort. – look to considerations list when looking at options. An idea is great, but delivering all aspects of this dream wedding idea can be hard conceptually and extremely expensive.
  • Browse through wedding magazines, blogs and Pinterest for unique wedding ideas. That might spark your creativity and give you an idea of what you want.
  • Make sure your theme is consistent throughout the event. For example, if you want a winter-themed wedding, you should choose white and pale blue colours, include winter-specific food and drinks, and make sure your wedding stationery has the same theme. Consistency will ensure your wedding is unique and magical.

Rural Wedding / Source: Little Glimpses

Destination weddings

There’s something very magical about having a wedding in an exotic and interesting location. If you have room in your budget, you can even have your wedding ceremony in another country like New Zealand, Thailand or Bali, which are all popular destinations for Australians. However, if you want to stay a little closer to home, there are several amazing places in Australia where you can have a wedding as well. They can be very difficult to plan and arrange but they’re worth the effort.

Tips to plan:

  • Choose a destination that will comfortably fit into your budget. While destination weddings are memorable, they can be a financial burden if you’re not careful.
  • Make sure people you want to be present at the wedding can travel to the destination.
  • Look at the legal requirements of travelling to a different country for a wedding if you intend to have your wedding outside Australia.
  • Arrange for travel and accommodations well in advance to avoid last minute problems and cancellations. Be sure to check the venue’s payment and cancellation policies and don’t hesitate to ask them questions if needed.

Civil ceremony

A civil ceremony is a wedding ceremony performed by an authorised Civil Celebrant who’s registered with the Federal Attorney General’s office. This is a great option for people who want to have a formal marriage ceremony without any kind of religious authority. In civil wedding ceremonies, the things you need to consider.

Tips to plan:

  • To apply for a civil ceremony in Australia, you need to be at least 18 years of age with a photo ID like a driver’s license or a passport. You might also have to make a statutory declaration to support your identity and evidence provided.
  • You need to file The Notice of Intended Marriage form, one month before you’re due to be married. There are exceptions like medical emergencies, errors, legal proceedings, etc, but it’s best to file the form in advance.
  • You’ll be married by the Civil Celebrant and asked to sign three different certificates to confirm your marriage.
  • The celebrant will register your marriage around 14 days after the ceremony is performed
Greek Wedding / Source: Iclickyou Photos

Cruise weddings

Cruise weddings can be a great deal of fun, especially if you love to travel and enjoy the sea. They’re also surprisingly easy to organise. Most cruise ships will offer a wedding package that includes everything from the ceremony and decor to the food and drinks. You won’t have to spend much time or effort to on the planning.

Tips to plan:

  • Find a cruise ship that fits into your budget and follows a route that’s most convenient for you. For example, if you and your loved ones can only spare two days for the wedding, choose a cruise that doesn’t venture far and can bring you back to your city within that time period.
  • Create a short guest list, especially if you intend to finance the entire trip. A lengthy guest list will be expensive and very difficult to manage. Prioritise your list and focus on people you want rather than the ones you feel obligated to call.
  • Arrange for a photographer instead of relying on the one provided by the cruise ship. You’ll want to document the entire trip instead of just the ceremony and a professional photographer can help with that.

Religious ceremony

Many people consider religion to be a vital aspect of their life and want to have a religious ceremony. Different religions have different customs and traditions. In fact, different factions of the same religion have different customs and traditions. For example, a Catholic marriage ceremony would be slightly different from a Protestant marriage ceremony.  Inter-religious marriages can be a challenge to plan as well. Here are some tips that can help.

Tips to plan:

  • Consider the requirements of your religious ceremony carefully. That will help you plan the wedding around the ceremony. You’ll know when you have your reception and what kind of food you can include in your wedding lunch or dinner.
  • Choose a church or temple according to your religious requirements. Most couples prefer to have their wedding at their local Church.
  • Your recessional and processional song options might be limited if you choose a religious wedding ceremony. This depends largely on the religious institution you have your wedding in. Some churches and temples are stricter than others.
  • You might also have to follow a dress code. This depends on how strict the church or temple is but some religious institutions will require that everyone who attends the wedding, follow a specific dress code.
Formal wedding / Source: Just B Photography

Formal wedding

Formal weddings are similar to “black tie” events. They’re luxurious, glamorous, and fashionable. If you love the allure of the red carpet, you’ll love the idea of a formal wedding. This wedding also has a dress code and men are usually required to wear black-tie and women need formal gowns and dresses. Here are some tips to keep in mind if you want a formal wedding.

Tips to plan:

  • Maintain the theme throughout the wedding day so everything from the wedding clothes to the catering is formal and elegant.
  • Make sure your wedding cards have a traditional and formal design. You’ll also need to mention that the wedding is a “black-tie” event to ensure your guests wear the right clothes and are prepared for the event.
  • Keep the music classic and refined. You can choose songs from the Frank Sinatra and the Rat Pack era. That will help you maintain the formal wedding theme.
  • The decor should be soft and elegant with an almost monochromatic theme. Candle lights, chandeliers, white and pink roses, white satin decor, etc, will contribute to the formal and traditional theme of the wedding.

Contact local wedding planners

Military wedding

Military weddings have a special charm because people who serve their country deserve every bit of happiness they can find. Military weddings are different from traditional weddings because you need to follow some rules and formalities. Here are some things you should keep in mind.

Tips to plan:

  • Choose a military chapel or academy as your wedding venue. While other locations do work, military chapels or an academy will showcase your history and background. These venues will add a special touch to your wedding day.
  • Your next step is to arrange for an officiant who can formalise your marriage. If you get married in the military chapel, the chaplain will handle the ceremony. If you want to hire a civil chaplain or officiant, you should speak with them well in advance to discuss the ceremony and fees.
  • You need to respect the military rank during the wedding so all your guests should be seated accordingly. The highest ranking officers will be placed at the front and lower ranking offers at the back.
  • You will also need to follow the traditional military dress code. Grooms must wear their full-dress uniform. Brides have the option to choose between their full dress uniform or a wedding gown.

Wedding planning can be quite stressful but if you develop a strategy and know your limits, you can plan a beautiful and memorable day. You can also hire professional wedding planners to take the burden off your shoulders entirely and just enjoy your day. Wedding planners will still discuss the entire process with you to ensure the wedding theme and atmosphere suits your taste and preferences.

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Resources

What does a wedding planner do?

So you got engaged (congrats!), now what? As you begin the wedding planning process, it can feel a little overwhelming and couples can often get overwhelmed by choice. A decision you’ll need to make early on is whether or not to hire a wedding planner.

But what does a wedding planner actually do? To find out, we chatted with Natalie of EventZen, who after 8 years of wedding experience has a lot of sage advice to dish out. Read on for her insights on the industry, and advice for couples tying the knot during COVID times.

Natalie is a wedding planner & celebrant with over 8 years experience in the wedding industry / Source: EventZen

What exactly does a wedding planner do? 

A Wedding Planner is essentially a PA / personal assistant for your wedding day. We work with couples in the lead up to their wedding day, any time from 18 months to 1 month before. We offer different services such as Full or Partial planning, and Day of coordination.

I personally offer a month of service which allows me the time to develop a detailed run sheet, liaise with all the vendors and suppliers and help couples with final details and any last-minute bits and pieces that inevitably pop up. Planners will develop a budget for you, research suppliers, give you great options, save you money, bring your vision to life, make sure all details are covered, be the main point of contact, and take away the stress. Look at hiring a wedding planner as being an investment in your sanity! 

Why should you use a wedding planner vs plan on your own?

There are lots of reasons! Here’s a few:

  • You will save time – planning can feel like a part time job if you’re doing it yourself and can be exhausting. It can take anywhere between 80 – 250 hrs to plan a wedding. If you’re already working full time, hiring a planner is worth the investment, you don’t want to walk down the aisle stressed and feeling like a zombie!
  • You will have a professional on board – someone who has done so many different weddings and knows the drill. We know what to expect, good and bad and are well equipped to deal with any curve balls.  
  • We also have contacts. We know all of the best and most trusted professionals in the business and will hook you up with the right suppliers for your wedding. No prices are being hiked up because you mention the word wedding and are an unassuming bride! 
  • We won’t forget the details. If you haven’t planned a wedding before, you’ll quickly realise there are so many different aspects and endless tiny details to consider. A planner will ensure you don’t miss anything and that the process runs smoothly and you don’t feel overwhelmed. 
  • We are there for you to bounce ideas off! We are creatives who are in the know of all things on-trend, and that work (or don’t) for weddings. We will help you create the perfect vision for your day.

Do you need to be having a large wedding to use a wedding planner? 

Absolutely not! The most recent wedding I planned was for 30 people. I had 4 weeks to plan it from scratch as my clients were busy working and wanted to get hitched ASAP. I also plan elopements and that’s about as small as you’ll get! 

Contact local wedding planners

How far in advance should you start planning your wedding? 

I think the planning process should start anywhere from 8 – 12 months before. Locking in a venue and great suppliers such as photographers and a celebrant is good to do ASAP as the good ones get booked for months, sometimes years, in advance.

What are some of the most common mistakes couples make planning the big day? 

The number one mistake I hear of with people who don’t have a planner, is not having someone there to run their day. Even if you don’t have someone to assist in the pre-planning process, I cannot stress how important it is to have a coordinator on the day to run the show and be a main point of contact for all the suppliers, venue and guests. You don’t want anyone asking troubleshooting questions and stressing you out on the day – it goes so quickly and it’s so important to be present in the moment with your loved ones. 

Blowing the budget – not knowing how to allocate it properly. A good planner will always help you stick to your budget, keep you on track and if necessary bring you back to earth to keep your expectations realistic. 

Another common mistake is not having a wet weather backup plan; it’s like raaaaiiiiin on your wedding day! It’s not Ironic… it’s wet… and not great for hair and makeup! Also, not getting a videographer / good photographer – the day goes by so fast and memories fade. Your wedding photos and videos will allow you to watch in real-time and remember one of the most special occasions of your life.

Natalie suggests hiring a wedding planner, or at least an on-the-day coordinator to help ensure you can relax and enjoy the big day / Source: EventZen

Do you have a favourite wedding you’ve worked on? 

Oh that’s a tough one! Every wedding is so different and always so full of love – it’s hard to choose a favourite. I have been so blessed with all of my clients, they’re wonderful couples. I actually really enjoyed the last one I worked on, I really connected with my clients and I was their celebrant as well as their wedding planner. To be able to marry a couple after spending time with them and really getting to know them is such an honour. It gives me all the warm and fuzzies! 

Go-to advice for couples who just got engaged, and don’t know where to start?

Sit down and have a conversation together about what you want. What style you want, who you want there, where you want to do it. Then pick a date, set an ideal budget, and find a wonderful wedding planner! 

Any tips for couples planning a COVID wedding where restrictions are always changing?

Oh my heart goes out to all couples who are planning at this time – it’s hard enough as it is without all this uncertainty! My advice would be to make sure there is complete transparency and clarity between you, your venue, and your suppliers. Discuss possible alternative dates straight away, ask about their cut-off dates, read the fine print on their policies and see where they stand on reducing the number of guests. 

Reducing your guest list can be so hard, especially for large families, but if you can get the list reduced, this can give you a lot more flexibility and save you money. Keep everyone updated – so there is no confusion. Sadly, this is the new norm for now so until things settle, people will understand. Keep updated and check the WHO website and your local Government Health page for the restrictions in your area.

My last tip would be to breathe – you can do this! You are not alone. I am always here for a chat, support, and to help any couples navigate these strange times! 

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Resources

Australian wedding costs 2021

The highly anticipated wedding of Prince Harry and Meghan Markle is estimated to have cost the Royal Family a staggering $58.3 million. Whilst it’s unlikely you have the budget of the Windsors, you can still make your wedding a royal success through some careful planning and research.

Here, we’ll breakdown the average cost of a wedding in Australia, and look at what’s trending for those looking to tie the knot.

Total wedding cost

The average wedding cost in Australia is around $51,000. The average cost of wedding venue hire is around $13,000, making it the highest cost in the overall budget. Finding the wedding venue is one of the first steps in the wedding planning process and due to popular venues being booked up far in advance, should be locked in around 12-18 months prior to the date of the ceremony.

Venue hire typically is the highest cost in the overall wedding budget / Source: Facial Beauty

Wedding dress

The next biggest expenditure is of course the dress, coming in at an average cost of $5,180. Many bride’s are now taking Ms. Markle’s lead and opting for two dresses; changing out of their traditional ball gown style dress for the ceremony to a more fun cocktail style dress for the reception. Brides are also going for less traditional dresses, coloured dresses such as, blush pink, mauve and rose gold being popular choices. Dresses with statement design features such as pockets, large bows and middle splits are also big in 2021.

Catering

The average Aussie wedding has 96 guests, with $9,000 being the typical amount spent on food and alcohol. Depending on your personal tastes and theme of your wedding, there are many different catering options you can choose from. Aside from the traditional three course meal, food stations serving quick bites like sushi, pizza, tacos and mini burgers are becoming increasingly popular, these work great if you have a large guest list and want to achieve a buzzy, social atmosphere at your reception.

Other popular trends include desert and cocktail bar setups where guests can make their own cocktails and lolly goody-bags. For country style weddings eco-menus are very in vogue, focusing on seasonal, organic and locally produced food served family style.

Photography

Wedding photographers typically spend around 8 hours capturing all of the magical moments from the day. Hiring a reputable photographer can cost around $2,600 on average, it’s important to hire a photographer that specialises in the style of imagery that you want to achieve, after all these are memories that you will want to hold onto forever. Natural and candid looking photos are popular in 2021.

Natural, candid wedding photography is the most popular style / Source: Little Glimpses

Hair & makeup

Brides typically spend 60-90 minutes getting ‘wedding-ready’ with the help of a professional hair and makeup artist. In 2017 Pinterest recorded a 1247% increase in searches for bridal ‘messy updo’ hairstyles, indicating that Australian brides are preferring a more natural, romantic look than in years gone by. Dramatic eyelashes and glossy lips are the look brides want in 2021.

Entertainment

The average cost of hiring a DJ or wedding band is around $1,600, with Ed Sheeran’s ‘Thinking out loud’ being the top first dance song choice for Aussie newlyweds. Other popular entertainment add-ons include photo booths, magicians and live caricaturists.

Transport

Vintage, classic cars like Rolls Royce and Bentley are the most choice of wedding transportation. Costs for wedding car hire is typically around the $830 mark but is dependent on the amount of cars needed in the fleet.

Contact local wedding planners

Flowers

2021 is the year of wearable florals with delicate, jewellry-like floral headpieces being very on trend. Seasonal bouquets made up of wild arrangements of bold colours and greenery are very popular, for that just picked fresh from the garden look. Hanging floral arrangements and floral ceremony arches are also in demand in 2021. Couples spend on average $1,500 on wedding flowers, however this number can significantly increase for elaborate, large scale floral interior decorations.

Whatever your budget is Oneflare have access to expert wedding service providers, from wedding planners, photographers, celebrants, hair and makeup artists, florists, DJs and transport specialists.