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News & updates

How to write effective proposals

Running a small business is challenging and very competitive. So what’s a quick and effective way to stand out from competitors who are after the same customers? The key to getting ahead is through proposals.

Proposals are an essential tool to win customers and differentiate your business from the rest. A well structured written proposal can be time-consuming and requires a lot of effort to put together, but it’s worth it. It’s an essential tool to show your understanding of the project, highlight your expertise and demonstrate the reasons why you should be trusted for the job! This article will guide you through how to write an effective proposal that wins customers.

Quotes vs Proposals

Quotes can help a customer understand the cost of the jobs while proposals provide more information on your solution to their problem. It’s important to decide whether a simple quote could suffice or if a detailed proposal will give you a better chance of securing the job.

Automated quotes that are immediately sent to a lead’s job request is effective because you’d be the first one considered. On the other hand, a proposal proves to a lead that you have a proper understanding of their job requirements and that your business has the best solution.

How to write proposals efficiently

Whether you’re a new or established business it’s important to capture what makes your services unique. Put aside some time to create a proposal template that you can easily fill out when a customer approaches you for a job. Information such as: 

  • The services you provide
  • Unique selling proposition (USP) – what makes you different to your competitors 
  • A story about why you’re in business
  • Reviews and ratings

How to structure your proposal

  1. Executive Summary
  2. Define the problem
  3. Present your solution
  4. Outline the project schedule and budget
  5. Conclusion: Tie it all together
  6. Terms and conditions (optional)

Use a customer focus perspective

A customer-focused perspective means putting your customers’ needs first. This way of writing shows that you not only value, but have an understanding of what is important to them.

When creating your proposal, explain what the problem is and provide solutions that align with what’s important to the customer. Include personalised solutions to set you apart from your competitors.

To assess if you have understood your customer’s perspective, ask yourself the following questions:

  • Who is the decision-maker?
  • What is the problem? What are the issues?
  • What motivated them to find a solution?
  • What is important to them? What do they care about?
  • Are they familiar with your company?
  • What are your strengths in relation to their problem?

Once you have answered these questions, you can get to work on your proposal.

Here are some conciseness rules you can follow to make a winning proposal:

  • Write conversationally
  • Begin with an executive summary of fewer than four sentences
  • Keep sentences short and crisp
  • Keep paragraphs short
  • Use bullet points, numbers, and white space
  • Avoid using a passive voice
  • Tell a story
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Success stories

Success story | Wayne from WM Painting

Here we share Wayne’s story

Wayne has worked in the painting industry for over 20 years. In the beginning, he worked full-time for large companies, and on the weekends he would work privately to supplement his income for things like family holidays. Wayne’s skill and experience in the larger companies landed him as site supervisor,  where he continued to grow his industry knowledge and people management skills. 

After many years, he realised he had the experience to run his own business and more importantly, be his own boss. In 2015, Wayne had a good amount of clients from his weekend work to feel confident enough to start building his business, W&M Painting. 5 years on, Wayne grew to a team of 3 and managed to simultaneously run up to 3 jobs in different locations all across Brisbane and surrounding areas. 

The W&M team in action / Source: W&M Painting

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Challenges before Oneflare

As a first-time small business owner, Wayne “wasn’t sure how to get himself out there”. He started by hiring a designer to create a website but later found out about the need for search engine optimisation (SEO), a task that is complex and expensive to maintain. 

Wayne needed more avenues to find leads and more ways to secure work. He understood that he needed to invest in a service platform like Oneflare to find these opportunities. 

Experience on Oneflare

Since joining Oneflare over 4 years ago, Wayne has managed to build his business and employ a team of painters, all without having to think about marketing or SEO. The volume of leads brought to Wayne by Oneflare has been great enough to sustain steady business growth for W&M Painting. He recently received a 2021 Service Award, an accolade that has attributed to an even greater demand for his services. 

Results on Oneflare

W&M Painting Services now has 

  • A stellar 5-star review rating 
  • Steady, high-quality leads
  • A team of professional painters with the ability to service 3 jobs at once 
  • The freedom to choose the type of clients, jobs and locations to service

Wayne’s advice for any business looking to sign up with Oneflare is: “To get yourself out there, you need a platform. Oneflare is like a trampoline to getting yourself out there”

Ready to start winning work?

Exterior house painting / Source: W&M Painting

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Success stories

Video testimonial | Georgio from Gerain Group

Watch how Oneflare has helped Georgio find 80% of his customers.

The Gerain Group story… we started work in 2017 and we are a home renovation company specialising in bathrooms, kitchens and home modifications.  There are a lot of horror stories we hear of clients that cannot find a reliable builder and that is where we want to step in.
We intend to be very honest with our clients from the beginning to the end of the project as well as we are a very family orientated company. 

The challenges faced prior to joining Oneflare was that a lot of companies we engaged for marketing and sourcing out work were just after capital and quantity of members on their platform.  The good thing about Oneflare is that you get paired up with an Account manager.  The best thing about that is if any questions or any queries about where your business is heading that account manager will be able to help you with that. 

The benefit of using the Oneflare app is that you don’t need to be waiting for that one phone call to come through for you to find a job. For all our leads, I’ll say that 75 to 80% of our leads that we generate are from Oneflare.  You get a push notification when a new job pops up and you have the option to click quote and go and meet the client. I find that to be such a great way of expanding your business. 

The next best thing about using the Oneflare app is that you can target certain specific areas.  Now for us we like the service all of New South Wales, we are actually in the process of opening up a division in Queensland so hopefully, Oneflare can help us out there. I meet trades every day that are looking for new work and that are struggling to get that phone call and I always recommend Oneflare. Oneflare will and has helped my company and will help your company as well. 

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Success stories

Video testimonial | Peter from Prestige Australian Financial Services

See how Peter had grown his finance business with quality Oneflare leads.

Hi, I’m Peter, I’m the founder of Prestige Australian Financial Services. Our main mission is to help people build wealth and pay the least amount of tax that they legally have to. Predominantly, we’re an accounting and tax-based business but we offer our clients a lot more than that.What we’re trying to do is focus on two main things, the first one is to help our clients build wealth for themselves and their families. The second is to have them pay the least amount of tax they have to.

The biggest challenge that most businesses face is generating enough income, you’ve always got good ideas and many things you want to do and try different things. It got to a point where that kind of print advertising in mailboxes stopped working. That’s when I started looking for something else to bring in a large volume and good quality leads. That’s where Oneflare really fit in well.  It was less work, so we knew that the people that were on the Oneflare site were looking for the products that we had to offer. 

We’re able to set parameters inside the app on Oneflare saying what income level we wanted to deal with, where they were located, whether they wanted virtual or actual services. Being able to streamline things like that, we were getting just high-quality leads that were so much easier for us to onboard into our business. Our job is to make our clients wealthier and the thing that makes that happen the best is that we’re able to service them really well. 

The service we get from Oneflare,  it’s really first-class. They’re fast,  I never had a problem and I walked away thinking we didn’t reach the solution that I wanted to reach on that. We’ve always got to the point where I thought, this is a great solution for us.

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News & updates

Trends shaping small businesses in 2022

Living through unprecedented times has meant many changes and challenges for small businesses around the globe. People everywhere have found new obstacles, new ways to work, new places to work, new services to offer, all compounded by changes in consumer behaviours. Understanding emerging trends is essential for small businesses that want to be able to adapt and thrive in the upcoming year.

Why is it important to keep up with trends?

Being prepared is the key to success in any business. Today’s world requires agility and adaptability, and this means keeping up with trends and changes in consumer behaviour. One thing is for certain. The business world is constantly evolving and doing things the old way means that you could lose your competitive edge. Knowing what trends are emerging allows you to plan, strategise and put your business ahead of the curve. 

Here are some of the most important trends that small businesses need to be aware of in 2022.

  • Contactless transactions

One thing that has gained ground in the last year is the acceleration of cashless transactions. Contactless transactions allow for instantaneous payments from bank to bank, minimising paperwork, account receivable, and increasing cash flow. Consumers love the convenience of tap-and-go transactions, with hardware like Square, you can receive contactless payments instantly from anywhere.

  • Diversifying services

Many businesses have had to think outside the box and expand their offerings. Diversification is always a good business strategy, especially in a volatile economy. The easiest way to do this is to network with other businesses to see how both of you might be able to offer customers integrated solutions to their needs. An example of this is how law firms quickly adjusted to add online services in their service offering. It also meant many brick-and-mortar businesses expanded to offer their products and services online, contact-free, or virtually. Watch how Pacific-Trade Legal used this tactic to meet their customer’s needs.

  • Financial planning

As consumers became more accustomed to being at home rather than going out, their purchasing habits changed. They were not as willing to spend money as freely as before. This means that as a small business owner, it might be a good time for you to scale back, too. It might be a good time to do an audit on your operational expenses to eliminate as much waste as possible. It might also be a good time to optimise your cash flow so that it has a little extra cushion for unexpected circumstances like payment or product delays.

  • Supporting local

The disruption of global supply chains has taught us the value of shopping and finding local resources for the materials we need to stay in business. There has also been a greater movement in customers toward shopping local and supporting businesses that source their supplies locally, too. The pandemic taught us how fragile our globally connected supply chains are, and this is a good time to look into strengthening your local networks.

  • Focus on work and life balance

Another clear trend of the times is the readjustment of work/life balance. The demonstration that we are more productive when we can find a balance between work and play has never been so apparent. The shift to remote working has allowed many to get their work completed more efficiently and have more free time to do the things they enjoy. When many companies called their teams back into the office, they found that many workers were not so willing to give up the balance they found when working from home. The most successful companies in 2022 will be those that promote a healthy balance between work and other areas of life through flexible working hours and alternative arrangements.

  • Sustainable practices

Customers and employees are demanding that companies incorporate some form of sustainability and social responsibility into their business model. People want to feel good about the companies they do business with on a daily basis. The more you let people know about how your business promotes concern for the environment and community, the more you will be rewarded with loyal customers. Ask yourself as a business owner, do I dispose of waste in the most sustainable way? Do I recycle or re-purpose leftover material or products? Am I supporting or sourcing materials from eco-friendly brands?

Now you know some of the biggest trends hitting businesses this year. Companies that stay on top of trends will have a competitive advantage in the market. Especially over businesses who ignore industry trends and continue to do things as they have always in the past. To remain current and innovative, you must have your finger on the pulse. If you have not done so already, it is time to start thinking about how you will incorporate these trends into your 2022 business strategy. 

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News & updates

7 benefits of online reviews for small businesses

“I’ve worked with a really good house painter before, he can help with your renovation. Here, I’ll give you his number”. This is a conversation that most of us are familiar with – both from the perspective of a business owner and a customer.

Many small business owners can benefit from the power of online reviews. You put a lot of time and effort into your website and online advertising, but spending time building good reviews is one of the most important things that you can do to increase your brand’s credibility. This can mean the difference between a customer choosing you and your competition. Let’s explore some key benefits of building your online reviews.

1. Increase sales

Websites that post reviews on their website can expect an 18% increase in conversions over those that do not. It is also important to note that 79% of buyers said that they put as much trust in an online review as they do a personal recommendation from friends or family who they know. 

2. Competitive advantage

Positive online reviews can give you a competitive advantage, and 72% of customers will make a purchase after reading positive reviews. If you have more positive reviews than your competition, then they are more likely to choose you. A customer is more likely to choose a business that has hundreds of positive reviews over one that only has one or two. Building a portfolio of positive reviews should be a part of your marketing strategy.

3. Negative reviews can help with trust

It might go against logic, but sometimes negative reviews can help. If you have nothing but 100% glowing reviews, it can look like they are fake. A few negative reviews can help your reviews look like they are from real people. That being said, how you respond to them can either build or break customer trust. 45% of buyers said they’d still engage with a business that responds well to negative reviews.

4. Reviews trigger sales

When people are looking to make a major purchase, they often spend considerable time comparing their options. If it is for a major home repair, a vehicle, or investment, the amount of time they spend researching is proportionate to the cost of the item. Nearly 72% take action only after reading a review. The review is the trigger that makes them contact you over your competitor.

5. Show your best traits

Reliability, expertise, and professionalism were the traits people looked for the most when reading reviews. Nearly 27% said that reliability was the top factor. This means that missed deliveries and poor-quality work can have a big impact on your business. You need to put your best face forward every time you interact with your customers both online and offline.

Best practices to improve your reviews

By now, you should be able to see how important it is to build up a library of good reviews and why you should avoid negative ones as much as possible. It is generally accepted that people who write a negative review expect a response in under seven days, but it is to your advantage to respond to it as quickly as possible. When responding, you should correct any inaccuracies, but do not be afraid to admit them if you made an honest mistake. You should end by highlighting your strengths and provide a solution if it is warranted.

One of the best ways to build positive reviews is to do your best to make sure that every customer has a positive experience. Remember that every time you have contact with your customer, they are forming an opinion of you. It is up to you to make sure that it is a positive one. A customer who has a good experience and tells others is the best marketing that you can have.

Building positive reviews takes continual effort and consistency. If you have loyal customers who call you first whenever you need something, be sure to ask them to share their experiences. Reviews on sites like Google, Facebook, Oneflare and Word of Mouth are an excellent way to build positive reviews and be found by those who are looking for your services.

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Success stories

Success story | Maureen from Bark Busters

Maureen bought into the Bark Busters franchise in 2007. Bark Busters has been around since 1989, originating in Wollongong, it’s the world’s largest dog training company. 

What drove this business decision for Maureen was her love for animals and how rewarding dog training is. To positively impact the relationship between owners and their furry friends, is something Maureen is really passionate about, she strives for “peace and harmony” with all her clients.  Bark Busters services both North & East Perth providing quality dog training services to pet owners in need.

Maureen & Glen, the team at Bark Busters / Source: Bark Busters Perth North & Perth East

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Challenges before Oneflare

Like all new business owners, Maureen struggled with marketing and getting her business name out there. Feeling that there simply wasn’t enough time in the day to attract new clients even if there was, she wasn’t sure where to look to find quality customers.  Before Oneflare it was hard to share information about their services and to reach clients directly. 

Experience on Oneflare 

Since joining Oneflare, Maureen’s business has gone from strength to strength. Making special mention of the quality of customers on Oneflare, describing them as genuine and of high intent for using Bark Busters.  Customer service at Oneflare is an additional feature she finds very supportive, knowing our local Sydney based team is only a phone call away in any instance is great peace of mind for a business owner. 

Maureen is also a huge fan of our auto-quoting feature, it allows her to win even more work without having to worry about quoting. Our auto quoting feature sends quotes on behalf of businesses when a lead comes in that matches their preferred job criteria. Simply set it up and win work.

Results on Oneflare 

Bark Busters now has 

  • A stellar 5-star rating with nearly 200 reviews
  • Genuine, high-quality leads
  • A thriving business

Maureen’s advice for any business looking to sign up with Oneflare is: “It is well worth it, in this day and age the more presence you have the better, as everything is researched reviewed and booked on the internet!

Ready to start winning work?

Maureen with her Siberian Husky, Jasper / Source: Bark Busters Perth North & Perth East
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Success stories

Success story | David from Express Carpet and Upholstery Cleaning

Here we share David’s story

After working as a fully qualified dry cleaner for 30 years, David wanted to try his hand at something a little different but more importantly, he wanted to be his own boss. 

So in 2016, David bought into a carpet cleaning franchise to learn the ropes from an established company. Two years later, he was ready to make it on his own, and from there, Express Carpet & Upholstery was born. 

Today, Express Carpet & Upholstery is a fully owned and operated family business. Growth over the years has allowed for David and his son to work full time, while his daughter works from home on the books –  it’s really a family affair. 

Eric hard at work / Source: Express Carpet & Upholstery Cleaning

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Challenges before Oneflare

Like all new small businesses, David needed a way to consistently find quality customers. As a carpet cleaner, building a base of loyal customers in the first year was very important.  In this industry, repeat business doesn’t come for at least 12 months from the first cleaning service. David struggled with lead generation, marketing, SEO and getting reviews to promote his high-quality service. 

Experience on Oneflare 

“From the word go, it worked”

After being referred to Oneflare by a friend, David thought he’d give it a go. He received support throughout his onboarding and built a relationship with his Account Manager, who to this day, resolves any queries or refund requests.

David has experience using multiple lead generation service platforms but clearly explains that what differentiates Oneflare from the rest is, the “quality of leads and conversion rate”. He attributes these great results to the transparent pricing and information for customers, reviews and the user-friendly mobile app. David is a self-proclaimed “tech-no-phobe”. He likes how easy it is to use the mobile app and the instant lead notifications he receives ensures he doesn’t miss out on any work. 

Express service van / Source: Express Carpet & Upholstery Cleaning

Results on Oneflare

Express Carpet & Upholstery now has 

  • A loyal base of repeat customers, built on reviews and referrals
  • An 4.8-star rating with over 200 reviews 
  • A thriving family business with the freedom to work whenever and wherever 
  • A “Top-Rated” award 

David’s advice for any business looking to sign up with Oneflare is: “If something works, stick to it, and this works.” 

David explains that in the beginning, as a small business owner, he found it quite difficult to wrap his head around the fact he had to spend money to make money. But after signing up with Oneflare, he soon realised that the return on investment was far greater than the initial costs. “From the word go, it worked, and worked consistently”, he advises any small business to give Oneflare a chance to experience growth and success as he has with Express Carpet & Upholstery. 

Ready to start winning work?

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Success stories

Success story | George from George Moussa Designer

Here we share George’s story

After 12 years in the graphic design industry, George possessed a great skill set, knowledge, and experience. In 2000, he decided to start his own business. With a mission to provide quick, affordable, and sustainable graphic design services as George Moussa Designer, he specialises in logo and brand identity design for small businesses. 

Challenges before Oneflare

Prior to signing up for Oneflare, George found it difficult to find, secure and service clients. As a graphic designer in Sydney, there is a lot of competition, the market can be hard to break into, and even harder to establish and thrive as a new small business.

After trying out a number of lead generation platforms to help grow his business and source quality leads, he landed on Oneflare and has never looked back.

Logo design by George Moussa Designer / Source: George Moussa Designer

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Experience on Oneflare

Joining Oneflare as a small Aussie business meant that local leads were really important to George. Being a graphic designer, he has the ability to work remotely but is passionate about servicing locally acquired leads for a number of reasons. George talks about Australian leads as, “more likely to be genuine, legitimate & trustworthy. Also, since the time zones are close to my area, it makes it easier to initiate, follow and work systematically, methodically & streamlined.” 

Oneflare has given George the ability to connect with potential clients and secure projects much more than any other lead generation platform.

“Every other similar platform was way behind on what Oneflare offered in terms of quality”

Branding by George Moussa Designer / Source: George Moussa Designer

Results on Oneflare

George Moussa Designer now has 

  • Local, regular and high-quality leads
  • A 4.7 average rating with over 300 reviews
  • Won over 700 jobs on Oneflare 
  • Secured a “Most Hired” award and a “Top Featured” badge

Ready to start winning work?

George Moussa is truly one of the greatest graphic designers of all time. My project consisted of designing labels, letterheads, and business cards for my sports supplements company. George delivered an outstanding result. His work, work ethic, and communication skills are second to none. With decades of experience, he is truly an expert in his field. I highly recommend using George.

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Success stories

Success story | Lisa from Beautiful Weddings

Here we share Lisa’s story

Lisa became a celebrant because she wanted to make a difference on one of the most important days of one’s life. It all started after Lisa and her husband tied the knot in 2009. She hired a celebrant based on good recommendations, but after the ceremony, she was left feeling like  “just a number” due to the lack of consideration for her unique, individual needs. 

With this poor experience, Lisa enrolled in a Celebrants course and from there, her business, Beautiful Weddings by Lisa was born. Lisa vowed to listen and learn about every couple, hear their story and make her service as bespoke as possible. In addition to certifying marriage, she offers assistance in vow creation, something she feels very passionate about. 

“A vow is a promise, and the most valuable thing you can give another human is your promised word.”

Rural wedding ceremony by Lisa /Source: Beautiful Weddings by Lisa

Challenges before Oneflare

Just 6 months after becoming a qualified celebrant, Lisa relocated to Melbourne from Sydney. Starting a business was hard enough, let alone in a new state, so of course, Lisa struggled to get her name out there and find quality leads. She took to social media but found this method of marketing very time-consuming. She needed to find a more effective lead generator to provide her with the growth and success she was looking for. 

After moving to Brisbane a couple of years later, the memories of her first relocation began setting in. The thought of starting that establishment process all over again led her to seek help in the form of digital service platforms. That’s when she found Oneflare, and her business finally started to grow. 

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Experience on Oneflare

After signing up with Oneflare, Lisa has been able to forget the stress of marketing and has built a thriving customer base. A great number of these clients have been referrals from other happy newlyweds. The user-friendly Oneflare site and mobile app have made it easy for Lisa to engage customers and gain valuable reviews. 

With the help of Oneflare connecting her to quality customers across Brisbane. Lisa was not only able to get her brand out there but she was nationally recognised for her stellar service as a celebrant. She took home “Brides Choice Awards for Best Celebrant” in 2019 and has been placing in celebrant competitions ever since. 

Brides Choice Awards for Best Celebrant Certificate / Source: Beautiful Weddings by Lisa

Results on Oneflare

Beautiful Weddings by Lisa now has 

  • A stellar 4.9-star review rating 
  • A high-quality customer base 
  • The freedom to choose the type of clients, jobs and locations to service

Lisa’s advice for any business looking to sign up with Oneflare is: “Just do it.”

Ready to start winning work?